Web Conferencing / Online Meetings

The challenges arising from a still ongoing globalisation and steadily accelerating cycles of innovation are manifold for internal and external corporate communication: frequent business trips to meet co-workers, partners, customers and supplies personally generate high costs, great loss of time, and enormous stress potential, not to mention the negative environmental record. Nevertheless, the need for communication is typically much higher and more complex than what a telephone conference and e-mails are able to cover. A company should, can, and has to have a tight-knit communication network, nowadays. Still, personal presence is not necessarily required. Virtual meetings in vitero are easier, faster, cheaper and often even more effective than meeting in person.

Effective collaboration with web conferences

A decisive advantage of web conferences with vitero compared to classical telephone, video or web conferences lies in its patented ergonomics. The graphic user interface grants quickly an overview on who is present in the room. As in situations in presence, it is also clear who, for instance, is currently speaking, giving a presentation, or has the role of the chairperson. In this way meetings can be done in a structured manner; participants do not interrupt one another as during a 'telco'. Beside photo and Audio (via telephone or VoIP) there are many helpful possibilities to interact and visualise: online polls or the joined editing of documents via application are just as possible as, for instance, splitting up into smaller groups or a card query.

Examples of application

The fields of application are quite numerous. Among them we find:

Project meetings
Management meetings
Sales meetings
Symposia
Brief meetings
Crisis meetings (business continuity management)

Quick and easy start of sessions

Screenshot¹

To join a meeting there are no installations, admin rights, plug-ins, add-ins, flash players or ActiveX etc. necessary. On top of that the user is not tied to a certain browser, browser version or browser settings. Even participants in company with high IT-security restrictions can be connected. Via login or click on a link participants can join a meeting within minutes.
The vitero Outlook AddIn simplifies things even further: without any previous knowledge sessions can be booked in Outlook, participants invited and appointments attended, too. User accounts are not necessarily required. The participants can either self-register or attend a meeting unregistered. In this way spontaneous meetings can be realised.

Secure online meetings thanks to servers in Germany

To make sure your meeting contents are safe from unauthorized third-parties, our adaptable security and data protection architecture take care of it at online banking level. On top of that, the location of the TÜV-certified (Technical Inspection Agency) servers in Germany guarantees compliance with the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) of our cloud services. Thus, the server location Germany brings you legal security, too.

¹The graphic is an illustration that does not represent an assurance of properties.

Advantages
Services
References

Ergonomics

Ergonomical design thanks to Fraunhofer research
Intuitive handling brings high user acceptance
Meetings can be effectively moderatored and structured

Presentation & Collaboration

Presenting, editing, and referencing on meeting contents
Different feedback and polling tools
Recording of meeting results
Smaller groups can meet separately

Seamlessness & Customisability

Quick and easy start of sessions
Also spontaneous meetings easily realised
Adaptable to your corporate design
Scalable to fit the size of your meeting group

Reliability, Security & Data Protection

Server & company location Germany
Strict compliance with European and German data protection standards
Flexible and secure communication via VoIP and telephone

Basic Training for Chairpersons

Learn how to moderate online meetings effectively in vitero
Ideal for project managers, team managers, heads of the department, external moderators, heads of the division, chairpersons of commitees
Service description

Advanced Training for Chairpersons

Learn how to moderate complex work meetings in larger groups in vitero
Ideal for project managers, team managers, chairpersons
Service description

Upon request custom-tailored trainings

Individual training, adjusted to fit customer needs

Pilot Projects

Test and assess vitero for up to three months at no license costs, professional consulting included
Technical, organizational and methodical-didactical consulting, co-moderation, evaluation and support
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Change Management

Professional consulting during the phase of system introduction to ensure seamless integration of vitero into your company’s workflow
Consulting, evaluation and permanent optimisation of usage
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Technical Support

Technical checks (in groups or individual)
Introductory support at the beginning of sessions
Support hotline
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Software Development

Adaptation services to meet company-specific requirements
Extension of single features up to the point of complete modules
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Hardware Services

Europe-wide delivery of vitero-certified headsets, webcams and hands-free devices
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Fraunhofer Gesellschaft

Fraunhofer is Europe’s largest application-oriented research organization. Our research efforts are geared entirely to people’s needs: health, security, communication, energy and the environment.

RWE

RWE is one of Europe’s five leading electricity and gas companies. Through our expertise in oil, gas and lignite production; electricity generation from gas, coal, nuclear and renewables; energy trading as well as electricity and gas distribution and sales; we are active at all stages of the energy value chain.
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